Done-For-You Back Office for Trade Businesses

Your back office,
finally running itself.

We build your invoicing system, automate your follow-ups, and give you a live dashboard — so you stop losing money to late billing, missed payments, and inbox chaos.

Book Your Free Efficiency Teardown → See How It Works
Trusted by trade businesses in the New York metro area
3 reminders sent
Today · automatically
Kona Dashboard · Pro Piper Plumbing
Money Owed
$0
11 open invoices
Overdue
$0
4 past due
Collected (30d)
$0
10 payments
Avg Days to Pay
0d
improving
Building Management LLC
Water heater + pressure test
$2,400
Overdue
Sterling Properties
Emergency drain repair
$880
Sent
Rodriguez Family
Full bathroom repipe
$3,200
Paid ✓
Automated: 3 payment reminders sent today · 0 manual effort
$3,200 collected
Rodriguez · just now
Plumbers
Electricians
HVAC Companies
General Contractors
Remodelers
Handymen
Roofing Companies
Landscapers
Painting Contractors
Plumbers
Electricians
HVAC Companies
General Contractors
Remodelers
Handymen
Roofing Companies
Landscapers
Painting Contractors
0+
Recovered in missed invoices per client
0h
Average hours saved per month on admin
0%
Faster average payment after setup
0 Days
Live from kickoff call
The Problem

You're great at the work.
The back office is bleeding you dry.

Most trade businesses aren't failing because the work is bad. They're losing money because the back office was never set up to capture it.

Money left on the table after every job

Jobs finish but invoices go out late, get forgotten, or never get reconciled against what the job actually cost. That gap is pure profit walking out the door.

Your entire billing system lives in your head

Payment reminders, estimate follow-ups, client check-ins — all sent one by one from your personal inbox, whenever you finally find the time. Things slip when you're busy.

No automated emails working for you

The emails that should go out on their own — overdue reminders, re-engagement for past clients, job follow-ups — have never been set up. So they never go out.

Kona AI Dashboard Live · Updated just now
Revenue MTD
$18,240
↑ 12% vs last month
Open Invoices
$4,850
3 overdue · auto-chasing
Jobs This Week
7
2 follow-ups sent auto
Automated Activity
Invoice #1042 — reminder sent to Johnson HVAC · 2 min ago
Job complete follow-up — Torres Electric · 41 min ago
New customer added — Rivera Plumbing · 1 hr ago
How It Works

We do the setup.
You run the business.

No software to figure out. No tutorials to watch. We build it, load your data, and hand you something that actually runs — in one week.

1

Free Efficiency Teardown Call

We spend 20 minutes understanding how your business runs today — what tools you use, where things fall through, and what's costing you the most time and money.

Free · No commitment
2

We Build Your Entire System

In week one, we set up your invoicing workflow, configure your dashboard, connect your customer database, and write your automation sequences. Done for you — not DIY.

Delivered in 7 days
3

Automations Go Live

Payment reminders, estimate follow-ups, re-engagement emails for past clients, review requests after jobs — all running automatically, 24/7, without you touching a thing.

Runs automatically
4

Your Customers Are Already In There

We import your existing customers, open jobs, and invoice history before we hand anything over. You log in on day one and it already looks like your business — not a blank template no one will use. Then we walk your team through it and stay on for 30 days.

30-day support included
5

Your Live Dashboard Is Ready

One screen shows exactly what's owed, what's overdue, what's collected, and how jobs are performing. No spreadsheets. No guessing. No chasing.

Real-time visibility
Active Automations
Live
Overdue Payment Reminder
Sent automatically when invoice passes due date · personalized with client name + amount
Active
Estimate Follow-Up Sequence
Sent 48 hours after a quote with no response · then again at 5 days
Active
Win-Back Re-Engagement
Sent to clients you haven't heard from in 6–12 months · drives repeat business
Active
Review Request
Sent after job is marked complete · drives Google reviews automatically
Active
Weekly Business Summary
Delivered every Monday · owed, collected, jobs in progress at a glance
Active
All sequences running · 0 manual effort required
Built for the Field

Everything your office manager would do — automated.

Invoice after every job — fast, from your phone or desktop, no quote required to get started
Automated email reminders — overdue notices go out on their own, branded with your business name
Live "who owes me" dashboard — outstanding invoices, overdue amounts, collected revenue, all in one screen
Customer re-engagement on autopilot — past clients get outreach automatically, turning one-time jobs into repeat revenue
Job profitability tracking — see exactly which jobs are making you money and which ones aren't worth taking
FAQ

Got questions?
We've got answers.

Everything you need to know before booking your call. If something's missing, email us at mike@trykona.ai

Business owner at desk
Do I need to know anything about software? +
Not at all. We handle everything — setup, configuration, data loading. You don't touch any code or settings. If you can read a text message, you can use what we build.
What if I'm already using QuickBooks, Jobber, or another tool? +
We work on top of existing tools or build fresh — whatever makes more sense. We'll tell you honestly on the call whether to keep what you have or start clean. Either way we do the work.
How long does the full setup take? +
Core system is live in 7 days. Full setup including data migration, automations, training, and 30-day support window is complete in 3–4 weeks. You'll see automations running well before that.
What exactly are the automated emails? +
We configure: overdue payment reminders (triggers when invoice goes past due), estimate follow-ups (sent 48h after a quote with no reply, then again at 5 days), client re-engagement for past customers, and review requests after job completion. All written with your name and business branding.
What kind of businesses is this for? +
Trade and contractor businesses — plumbers, electricians, HVAC, GCs, remodelers, handymen. Best fit: owner-operated, 1–20 employees, where the owner is still personally involved in billing and client communication.
What if it doesn't work for us? +
All plans are month-to-month with no long-term contracts. If it's not working for you, cancel before your next billing date and you're done — no hoops, no awkward conversations.
How is the free teardown call structured? +
It's 20 minutes. We ask about your current setup, where things are falling through the cracks, and what billing/admin is costing you in time and money. At the end we'll tell you exactly what we'd fix and whether there's a fit. No pitch, no pressure.
Free · 20 Minutes · No Commitment

Stop losing money to a broken back office.
Let's fix it this week.

Book a free efficiency teardown. We'll look at exactly how you're running things today and tell you specifically where money is slipping — and what we'd do about it.

Book Your Free Efficiency Teardown →
Free, no commitment
20 minutes on Zoom
Specific to your business
No sales pressure

Or email directly: mike@trykona.ai